FIREWALK SEMINAR TERMS & CONDITIONS
Firewalk Cymru will work with you to obtain permission from your choice of venue to host your firewalk event; a strict condition is a level site for the facilitation of the firewalk itself.
In advance of the firewalk
We will work with you to obtain permission from the facility to allow the firewalk. On the condition that a level site for the firewalk is mandatory. Please do not be offended if we refuse your prospective venue on the above condition.
A car park is ideal. However, if a car park is to be used, two layers of turf are required to protect the tarmac; and the area to be covered with turf measures for the firewalk measures a minimum of 8 feet by 20 feet. The firewalk must be on a solid surface. Grass or compacted soil is fine. If gravel or uneven areas are present at the site, the gravel must be removed and the area must be raked and levelled in advance of the seminar. If the gravel or rocks cannot be removed, the area can be covered with sod to create an ideal site. If the walk is to be conducted on a beach, we will place plywood or wonder board down, then a small layer of sand, then sod. The plywood will provide a solid surface for the participants to walk. There can be no overhanging branches at the fire site.
We will obtain a fire permit if necessary. Most regional fire service departments in the United Kingdom do not require a permit for firewalking because the fire is considered a recreational fire and is usually exempt. We will endeavour to make all checks; however, it is you who are ultimately responsible for ensuring that we can provide a firewalk at the specified location. If we are unable to light, we will not be held liable. Some areas have an air quality or environmental control restriction. The responsibility for checking this, is yours. If notice of the products burned are required, we will typically use sycamore, birch, or beech wood, and occasionally ash. Kerosene is used as an accelerant. If this is prohibited, we will substitute vegetable oil instead of using kerosene to kindle the fire.
We will alert the local fire department even if a permit is not required, as to the exact location and time of the firewalk. It is your duty to notify any concerned neighbours that may need to be reassured in any way and that the fire department knows what is happening. Many fire service professionals around the country have attended professional Firewalking Seminars and have walked on the fire themselves. If you have any queries please phone us.
We will secure the materials needed for the walk; these materials will include:
Firewood as mention above; A1 Fire rated board or plywood protection for the surface where the fires are built. Turf to protect the surface; Shovels; Rakes; Gloves; Water Hoses; Fire Extinguishers; Personnel; Music or sound equipment if required and agreed.
We may need you to provide a stage and sound system outside, if necessary.
In addition to the turf required to cover a paved car park with two layers, a water supply must be available at the fire site, ideally within 50 metres, of the fire site. Any greater distance, you must inform us at least 48 hours ahead of the event. (Please make sure that there is sufficient water pressure to the fire site.)
If you have an advanced copy of the release form/waiver, ensure that you photocopy the provided release form in sufficient quantities so that there is one for every person present at the seminar. Unless advised otherwise, we will bring 50.
The classroom portion of the program requires either a blackboard or an erasable whiteboard. Be sure there are usable markers and an eraser.
If the room is large, and we are not providing sound equipment, please provide a wireless microphone and sound system.
The room needs to be well lit.
The Firewalking seminar requires either a stage or an area large enough, and situated in a way, that all participants can have an unobstructed view of the presentation.
Please have pens and writing paper available for all participants, if a half or full day seminar has been booked.
The Firewalk Instructor will be in charge of the event and lead the seminar; and will appoint a leader and instruct the firewalk team in how the firewalk will be laid out.
We will provide Assistants. There will be a Certified Firewalking instructor appointed as the Firewalk leader coordinating fires and walkways and he or she is responsible for staffing each fire lane where participants will walk.
We require you to provide a ‘point’ person that we can liaise with constantly during the event, who we may also need to act as an assistant, or provide further assistance, should the situation require it. This person will not be directly involved with fire tending, but if things occur that are unexpected, this ‘point’ person will act as the go-between, if we need them. Please ensure that if necessary, we can utilize additional volunteers if we need to.
We build a 4’ X 4’ small feeder fire for up to 80 participants. At the appropriate time the coals are raked out into paths that are 8’ – 15’ in length and about 1½’-2′ wide. A trained tender or instructor will remain with and control the activities around the walkways and fires throughout the burning period. Each lane requires a lane coach to make sure participant is ready and able to walk, the surrounding area is safe and to congratulate them at the end of the walk.
We may also provide additional personnel to provide a dowsing at the end of the firewalks for additional safety, or we may liaise with your local team, but this depends entirely on local logistics and weather.
At our discretion, people may walk twice. PLEASE NOTE: More hot spots are recorded in participants that walk twice than walk just once. People often see this as a badge of honour and a way of affirming that yes, there is risk. But often, we see evidence that participants have a reduced respect or ambivalent about the process, and sometimes choose to ignore our instruction. We will instruct them on this both inside and outside.
A standard charity based seminar can be anywhere from 1½ – 3 hours long. In a typical seminar we spend the first portion covering the mandatory liability release waiver each participant is required to sign; prior to any activity to be undertaken. People often say that they just want to attend the seminar. However afterwards, they say they wish to firewalk. Attendees may sign the waiver, then of course decide that they do not wish to walk. Only tagged, and waiver signed participants will walk. Thereafter, building the necessary psychology to prepare participants for what they will be presented with outside. We may provide additional ad-hoc activities to reinforce the firewalk activity and add value. Much of this will depend on the group and its size. This could include board-breaking, glass-walking or arrow-breaking. For a standard charity firewalk, this needs to be restricted to a very small number of participants due to the tight time constrictions as we discuss.
Broken Boards are then taken outside to the fires and burned, broken arrows are taken home by the participants. The fire is lit approximately 1½ hours prior to the expected firewalk time and subject to weather conditions.
The fire takes 1½ to 2 hours to burn. During that time the seminar continues inside. Seminar topics include:
The Psychology of Experience; The Choices We Make And Why; Removing Limiting Beliefs; Replacing Limiting Beliefs with Positive Beliefs; The Physiology of Success and Confidence; Using Your Mind for Your Own Good; Thinking Outside the Box; Goal Achieving.
The seminar can be customised to the message your organisation is promoting.
Everyone agrees that we can use photographic pictures for anything we choose.
We may restrict the use of, or the number of flash photographs being taken. This is a safety measure, protecting the safety of the firewalkers and the safety of the photographer and his/her equipment. We will restrict movement around the firewalks tightly. Photographers, who do not respond cooperatively, will need to be removed, for the health and safety of their fellow participants. In most cases, people are very responsive and helpful and happy to oblige. Our care is for your participants.
HANDLING HOT SPOTS
Most participants walk without any issues at all. Occasionally a participant will develop a small blister, usually a hot spot. One of the assistants is assigned the responsibility to handle hot spots. Participants are encouraged to clean the area, and not pop blisters. Most participants are then amazed the next day to find all hot spots gone.
The release form emphasises that people choose to firewalk voluntarily and that there IS inherent risk involved, and that they agree to hold all parties blameless for any injuries caused.
There is an inherent risk in firewalking. In the 40+ years since Bruce (Tolly) Burkan delivered the first firewalking seminar, millions of people have walked on fire safely.
Participants are encouraged to make their own decisions on whether they walk or not. The seminar can be just as powerful, if the participant just watches the proceedings.
AFTER THE FIREWALK
Typically after a firewalk participants return to the room, and share experiences. It’s not uncommon to have people that are extremely emotional, realising that the only thing holding them back from taking difficult actions in the pursuit of their goals is often just themselves. This sharing adds to the experience for all participants.
Our assistants will extinguish all burning material and coals as soon as the walk is complete, and the firewalk announced as “closed”.
It may be necessary to liaise with any maintenance people at your facility ready to clean up once the coals are extinguished. It is our intention to leave the area in the same state as we find it, unless we have prior agreement to burn without protection. The caveat to this is the effect of walking on grass. We cannot be liable for the excess water output and excess footfall in the area of the firewalk, which may well get waterlogged or be excessively muddy afterwards if the area is in a poorly drained part of a field for example.
There may be ‘evidence’ of your firewalk. This is to be expected.
1. A non-refundable deposit of 20% is required to secure the date with us. 2. Balance in full payable no later than 14 days prior to the event.
Your deposit is non-refundable. With 30 days or more before an event, we may allow one movement of your date, to a new date, though this is entirely at our discretion.
Within 30 days, the date is not transferable, and if cancellation is required, your deposit is retained against our costs.
If cancellation is required within 5 working days of the course, and the full fee has been paid then, at our discretion, up to 50% may be returned, subject to reduction due to costs incurred. A change of date, may be considered, entirely at our discretion, subject to reduction by our costs incurred.
CANCELLATION DUE TO SITE SAFETY
You are accepting that should WE decide that due to having performed a dynamic risk assessment that the firewalk needs to be cancelled due to local safety concerns; that this is a necessary procedure; you agree the right thing to do and will not hold our organisation liable in any way; nor withhold funds as a direct result of this occurrence.
You accept that we cannot anticipate incidents that might be considered to be acts of god, including excessive weather conditions such as gusting or high winds, or torrential rain, or logistical problems associated with the site.
Where possible we will make best endeavours to provide an alternate task that can take place and that can to some degree replace the firewalk, but if we do so, you accept that this is entirely at our complete discretion.
If there is a cancellation due to safety elements or conditions outside of our control once we are located at the fire site, you agree that we are still entitled to our fee in full, without further obligation.
Members of The Global Firewalking Association have used many conventional facilities for these event and our references include Holiday Inn, Hilton, Radisson, Sheraton, Ramada, Best Western, Days Inn, Hyatt, plus churches and venues provided by municipal governments, TV stations, and public arenas. Tolly has also done the firewalk inside CBS studios for The Geraldo Show and can provide excellent references from both CBS and the New York City Fire Department.
FORCE MAJEURE If either party is prevented or delayed in the performance of any of its respective obligations under these terms by “force majeure”, then such party shall be excused the performance for so long as such cause of prevention or delay shall continue;
For the purpose of this Agreement ‘force majeure’ shall be deemed to be any cause affecting the performance of our agreement arising from or attributable to acts, events, omissions or accidents beyond the reasonable control of such party and inter alia including, but not limited to the following:
strikes, lockouts or other industrial action; civil commotion, riot, invasion, war threat or preparation for war; fire, explosion, storm, flood, winds gusting or wind speed in excess of 20 mph, earthquake, subsidence, epidemic, bad weather or other natural physical disaster; impossibility of the use of railways, roadways, shipping, aircraft, motor transport or other means of public or private transport.
Firewalking is a very powerful empowerment event. People never forget the first time they walk on fire or watch others walk on fire. We are confident that your participants will have a lifelong and positive memory of your event and we will endeavour to use our experience to work with you to ensure that this happens.
Thanks for booking!